---------------------------------------------------------------------------- Q: How to decide between a short talk and interactive poster?
A: Use the short talk category if the contents of your work can best be presented in a lecture style format. Use the interactive poster format if the contents of the work can best be presented in a visual format (e.g. novel visual design approaches). Interactive posters are the ideal category for informal discussions and idea exchange not bound to a strange time limit. Accepted contributions in both categories are printed in the Extended Abstracts
----------------------------------------------------------------------------
Q: Should I send materials in original size for the sketch if I'm submitting an interactive poster?
A: No! Present the interactive poster in reduced size (one single page) to indicate the layout of the interactive poster combined with short descriptions of the various parts and/or reduced size graphics. The sketch should provide a good overall feeling of the visual quality of the interactive poster.
----------------------------------------------------------------------------
Q: Can I get the deadline extended?
A: No! We will not extend the deadline no matter who you are and no matter what your excuse is. If the material of your interactive poster submission is not physically in the office of the designated Co-Chair by 5:00 PM (17:00) local time at receiving address on Friday, January 24, 1997 we will not be able to include it in the review process. We anticipate many submissions and we have a very tight schedule, so we simply cannot tolerate ANY delays in processing submissions.
----------------------------------------------------------------------------
Q: Do you really mean that?
A: Yes! There really and truly is a firm deadline. Even if you send it by courier and they promise to deliver it on time, if it's not here by that deadline it will be rejected. The moral of the story is: PLAN AHEAD !!! Send it early with few extra days as a safety margin.
----------------------------------------------------------------------------
Q: I do not have a laser printer, so I cannot generate the required format?
A: Please try to borrow one. If this is not possible, just use a typewriter or whatever printer you do have. Reproduce the standard format as well as you can, and make sure you stay within the page limit.
----------------------------------------------------------------------------
Q: I cannot generate exactly the standard format, what should I do?
A: Try to match it as much as possible. This is an area where common sense should prevail. We might reject your interactive poster if you use a tiny font to squeeze 8 pages of text into the 2-page limit, but we will certainly not reject you just because your printer doesn't have a Times Roman font! Find a serif font that matches as closely as possible, and try to make the general characteristics match (e.g., use Helvetica-like sans serif font for subtitles, use the specified font sizes and page layouts). The better your interactive poster matches the specifications, the happier you will be when you see it in print!
----------------------------------------------------------------------------
Q: What size paper should I use?
A: For submissions, you can use any standard letter-sized paper, such as for example A4 or 8.5x11 inch paper. Please keep the size of the printed text to the proceedings format no matter what size paper you use for printing the text.
----------------------------------------------------------------------------
Q: Can the Extended Abstracts Summary of my submission be less than 2 pages?
A: In principle Yes! But reviewers will need the two page to get a feeling of your ideas. If you do not have enough to say to fill the two pages think about whether you are really ready to submit this work!
----------------------------------------------------------------------------
Q: Can the Extended Abstracts Summary of my submission be more than 2 pages? than 2 pages?
A: Absolutely not! We have already figured the price of publishing based on the number of pages allocated to the different categories. Two pages is the limit for late breaking submissions.
----------------------------------------------------------------------------
Q: Do figures count in the two page limit?
A: Yes - the two page limit is imposed everything that will actually appear in the Extended Abstracts if your submission is accepted.
----------------------------------------------------------------------------
Q: It's easy for me to get some color screen shots, should include them so the reviewers can see my system?
A: Color plates are expensive to reproduce. You should include them only if they provide critical support for your submission. If black and white figures can support your points just as easily, consider including them instead. We cannot guarantee at this stage that color figures can be included into the Extended Abstracts. Color figures must appear on a separate page at the end of the manuscript. However, consider saving the color shots and using them in your display if you are submitting an interactive poster or use them as slides if you are submitting a short paper.
----------------------------------------------------------------------------
Q: How will my submission be assigned for review?
A: We have asked each reviewer to select the keywords describing areas in which they have expertise. We have also asked them to identify (via the keywords) those areas in which they have no experience. We will use the keywords you provide to identify appropriate reviewers.
----------------------------------------------------------------------------
Q: How will my submission be reviewed?
A: Briefly, your submission will be assigned to 3 reviewers. The reviewers will provide evaluations both in the form of scores (e.g., for overall quality), and in comments. The actual accept/reject decisions will be made at a meeting of the Co-Chairs and associate chairs in February based on the reviewer comments.
----------------------------------------------------------------------------
Q: When I get the final decision?
A: Authors will be notified of acceptance or rejection in February, 1997.
----------------------------------------------------------------------------
Q: Will I be able to register for the conference at the early registration fee once I hear that my submission is accepted?
A: Yes! Authors of late breaking results and informal presentations will be notified of acceptance and will be allowed to register at that time at the early fee.
----------------------------------------------------------------------------
Q: Will I be able to change the two page description after acceptance?
A: No! Publication schedules do not permit revisions. If accepted the summaries will be printed as received.
----------------------------------------------------------------------------
Q: Does it happen that my preferred presentation category (short talks or interactive posters) will be overruled by the committee?
A: It might! Reviewers are asked if the preferred presentation category is appropriate. Authors can be asked to change the presentation category from lecture format to interactive format and vice versa.
----------------------------------------------------------------------------
Q: If I have an interactive poster accepted, what are my responsibilities at the conference?
A: On the first day of the conference, poster authors will setup their display with any accompanying material (handouts of papers, handouts of the display, etc.). There will be a scheduled 90 minute time during the conference when poster authors need to be present. The posters will be displayed during the entire conference and we encourage authors to spend as much time as possible at their posters - especially during conference breaks - as many attendees use this time to browse through the posters. We encourage you to post the times you will be present at your poster for discussion. You must take your poster down the last day of the conference.
----------------------------------------------------------------------------
Q: If I have a short talk accepted, how much time will I have to present this at the conference?
A: Short talks are allocated 10 minutes so you need to think carefully about exactly your presentation. This is only time to make several salient points.